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January 23, 2017

CILIP invites expressions of interest to help develop library and information apprenticeship standards

CILIP is offering the opportunity to shape future apprenticeships and vocational qualifications for the library, information and knowledge management profession through the creation of employer-led standards and is looking for interest and representation from across the whole profession.

Nick Poole CILIP Chief Executive said, “There are so many fantastic opportunities working in libraries and information management supporting communities, businesses and Government with their information needs. Having a successful apprenticeship scheme is critical to attract, retain and develop a broad range of talented people with the right attitude and skills.”

As the UK’s library and information association, CILIP is responsible for developing the library and information workforce of the future and is ideally placed to facilitate employers with this task. This includes working with employers and learning providers to open up new pathways into the profession.

CILIP is now seeking expressions of interest in working with us to develop standards and frameworks for apprenticeships in libraries, information and knowledge management.  This will include the current National Occupational Standards and their future relevance under new policies; a new standard (or sets of standards) for apprenticeships; and a review and updating of current NVQ frameworks where feasible.

The standards will be co-developed by employers.  CILIP’s role is to facilitate and support this process, whilst gaining a better understanding of how to work with employers to deliver excellent workforce development opportunities through these work-based programmes.

Opportunities to get involved:

Core working group –  10-12 employers will be invited to represent the broad scope of the library and information sector. The group will have a hands-on role in developing the new standards. We anticipate the commitment to be up to 4 meetings over an 8-10 month timeframe. The first meeting will be at CILIP London Wednesday 22nd March 2017.

Corresponding group  – a list of interested stakeholders who will be updated on the project and review the work undertaken, particularly the new standards drafted. This provides an opportunity to inform the core working group and shape the project by giving feedback and suggestions.

Circulation list – this group will receive periodic updates on the project

Next steps:

Email memberservices@cilip.org.uk by Monday 30th January 2017 with the subject line:  Apprenticeship interest. In the email outline your preferred level of involvement:

  • Core working group*
  • Corresponding group
  • Circulation list

* We anticipate demand for places on the core working group to be high. If you are interested in joining the core working group, please include a short statement (up to 150 words) setting out your background, interest and potential contribution.

The first working group meeting is currently planned for 22nd March 2017. 
Other meeting dates include 25th May and 3rd August 2017.


January 22, 2017

HLG Newsletter: December 2016 edition now available online

The latest issue of the CILIP Health Libraries Group Newsletter is now available online at:
http://www.cilip.org.uk/health-libraries-group/newsletter


Next Committee meeting - Tuesday 21st March 2017

Our next Committee meeting is taking place on Tuesday 21st March 2017 at CILIP in London. Email us at hlg@cilip.org.uk if you are interested in taking part as an observer.


January 21, 2017

Practical Knowledge Management for Information Professionals

UKeiG is pleased to announce a one-day course on 'Practical Knowledge Management for Information Professionals' at CILIP's headquarters in the heart of London.

Effectively managed knowledge is one of the greatest resources modern organisations possess and information professionals, with their expertise and understanding of their organisation’s working needs, are well positioned to take the lead. 

Who should attend?
Do you or your colleagues need to know how to make KM techniques successful in your workplace? 'Practical Knowledge Management' is relevant to information managers who are planning or contemplating embracing KM in their organisation. 

The course will also be invaluable for information professionals who have identified the need for a robust understanding of KM as part of their professional development.

Through the presentation of extensive, real-life case studies and discussions you will learn how to:

  • Think practically about how KM fits your role and your organisation
  • Demonstrate the value of KM to senior management
  • Champion articulately and with confidence the benefits of KM to your stakeholders, clients and customers
  • Design and implement a KM strategy and effective development plan

UKeiG's trainer Dion Lindsay is an experienced KM practitioner, trainer and consultant, with advanced skills in running workshops. His experience covers KM in commercial, government and charity environments and he has a wealth of examples and case studies to bring to the course. Dion ran early KM experiments in the civil service, and was Knowledge Manager for the Motor Neurone Disease Association before becoming a fulltime trainer and consultant.

For more information, and to book online, go to:

http://www.cilip.org.uk/uk-einformation-group/events/ukeig-training-practical-knowledge-management-information-professionals-0

 

 

Related knowledge and skills


Electronic Information Resources Abstracts, 2016 now available

Electronic Information Resources Abstracts, 2016 has been published bringing together the citations and abstracts that have appeared in the Members' Area of our website during 2016, and which members received as a monthly e-Newsletter, into a single volume.

Complete with an author, subject and journal/source indexes, this 330-page volume brings together the publishing in blogs, journals and serials, as well as in reports and monographs that UKeiG members are likely to find of interest. UKeiG does not claim comprehensive coverage but the service covers at least 35 major journals and around a couple of dozen weblogs. Organised by 15 subject headings, we believe that Electronic Information Resources Abstracts, 2016 should be a useful reference source.

The 15 subject headings are: Archives; Copyright and Licensing; Digital Libraries / Digital Collections; eBooks; Information Literacy; Information Management; Knowledge Management; Metadata; Open Access; Publishing; Research Data Management; Resource Discovery; Search and Information Retrieval; Social Media; and Users / Usage. 

The PDF volume is available for downloading from the Other Publications area of the website.
 


January 20, 2017

2017 YLG London UnConference

The 2017 YLG London UnConference will be on Sunday 19th March, from 9.30am-4pm at the Richmond Library Annexe, Quadrant Road, Richmond TW9 1DH

Places are limited, so book soon! It's free and open to all. The format of the day is:

  • Registration from 9:30 am
  • Introduction and chance to suggest topics for discussion 9.50 am
  • Super Guest Speaker, Elizabeth Laird 10:15 am
  • Discussions begin 10:45 am
  • Lunch 1:15-2 pm
  • Closing remarks at 3:30 pm

Aims and objectives
This Unconference is aimed at people with an interest in promoting Reading for Pleasure to children and young people; we intend to have a day filled with sessions offering support, advice and ideas on:

  • Story times and picture books
  • Practical advice for engaging with a teenage audience
  • Ideas for reading promotion
  • Raised stock awareness
  • Carnegie and Kate Greenaway Shadowing, including CKG Judges past and present talking about the process
  • Representatives from publishing houses will there
  • Authors will be talking about their new books and love of libraries
  • Anything you’d like to talk about!
  • Members of the CILIP YLG London Committee will be available to talk to all day

Contact @YLGLondon on twitter or email ylglondon@hotmail.com with any queries.

Start suggesting your ideas for discussion topics that you'd like to lead. Don't be afraid! No topic too small! This is your opportunity to air your library problems (and solutions), inspire and motivate your fellow library workers and discuss children's literature!

Please also bring your own Name Badge - prizes will be award for the best ones! 

There will be regular breaks for coffee, cake and networking. Please bring your own lunch but tea and coffee will be provided.
Also as with previous years there will be a Cake competition with prizes! So bake up a tasty treat, bring it along to share, and possibly walk away with prizes which are the envy of your friends (if your friends are Librarians…)

You can book your place here and now!

How will YLG London UnConference Work?

YLG London UnConference will run as an event where participants decide on the programme at the beginning of the event, working on the principle that the sum of the knowledge, experience and expertise of the people in the room is likely to be greater than that of those on the stage at traditional conferences.

The idea is based on “Open Space Technology” (Harrison Owen) which has four main principles and one law:-

1. Whoever comes are the right people

2. Whatever happens is the only thing that could have

3. Whenever it starts is the right time

4. When it’s over, it’s over

Law of two feet: If, during the course of the gathering, any person finds him or herself in any situation where they are neither learning nor contributing, they must use their two feet and go to some more productive place.
 

Sun, 19th Mar 2017 -
9:30am to 4:00pm

Richmond Library Annexe

Quadrant Road Richmond
TW9 1DH London
Free Event: 


Collaborating to use iPads as a therapeutic resource

iPads in use with the NHS

A collaborative project to introduce iPads as a therapeutic resource at Dudley and Walsall Mental Health Partnership highlights the valuable role that library services can play alongside clinical and non-clinical departments, explain Kal Dhanda and Emily Johnson.

DUDLEY and Walsall Mental Health Partnership NHS Trust Libraries have recently completed a year-long pilot in which iPads were lent out to staff to use as a therapeutic resource with patients on hospital wards and in the community. As part of the pilot, Library Services worked in collaboration with the Trust’s Occupational Therapy Department, who recommended apps and trialled the project in practice, providing feedback and recommendations.

An interactive tool

In 2012, the Occupational Therapy (OT) Department at Dudley and Walsall Mental Health Partnership NHS Trust purchased 35 iPads. The aim was to provide clinical staff with an interactive tool which could be used in therapeutic sessions with patients. A report from the University of Worcester ­indicated that the use of touch screen technology (such as iPads) could have the potential to support and enhance a number of key indicators in a patient’s life. These included supporting reminiscence and life story work, enhancing opportunities for learning, aiding recall, supporting the activities of daily living, maintaining ­interpersonal relationships, aiding creativity and enhancing and maintaining a sense of well-being.

The library’s involvement

Library Services first became involved with the OT Department’s iPads in May 2015. Due to lack of time, technical expertise, and concerns about tracking the whereabouts of the iPads, the launch of the Therapeutic iPads had been delayed by the OT Department. Library Services, who had recently introduced their own suite of loanable iPads, offered to collaborate on the project, agreeing to set up and manage the iPads; downloading any applications requested by the department and recording who was responsible for each iPad using the Library Management System – with the proviso that the iPads could become part of the library’s collection and both teams would promote the devices as an additional provision to support staff and service users.   

Setting up the iPads

Library Services held a focus group with staff from the OT Department to gain an understanding of their needs. Staff formulated a list of the apps that they felt would be most beneficial to patients. It was agreed by the group that only free apps would be downloaded due to lack of recurrent funding. These apps were split into eight different folders: Cognitive Stimulation, Psychological Therapy, Memory, Reminiscence, Activities, Communication, Sign Language and Emotions. These folders meant that staff could find the relevant apps quickly when working with patients. 
Factors such as loan periods and terms and conditions were also discussed at the focus group. It was decided that longer loan periods allowed staff more time to see any prolonged benefit from using the devices with service users.

The pilot 

Following promotion to staff, three main service groups came forward to pilot the iPads. Within the first six months of the trial there was a lot of positive feedback, which meant that several other teams were keen to get on board and joined the pilot. The pilot group was asked to indicate any problems with the usability of the iPads, their content and the library’s iPad loaning procedure. 

Positive impact on patient wellbeing

Overall the trial was perceived to have a positive impact on patient wellbeing. Staff witnessed patients engaging more with staff and other patients in therapeutic sessions. The devices also brought back positive childhood memories which worked well with some of our older patients.  

Strengths

  • All participants recommended the iPads as a therapeutic tool. One user even c­ommented that ‘the iPads have been invaluable on the ward, patients and staff have benefited from using them’.
  • The iPads supported patient care. The ­iPads were particularly therapeutic for older adults struggling with memory loss. Staff were able to use apps like Google Maps, YouTube, and Google Street View to take service users back in time in time to look at places where they used to live and work. Staff commented that this helped users to remember things they had forgotten and promote stimulating discussion. 
  • Staff found the library staff to be very helpful and supportive with all matters concerning the iPads.
  • Evidence from the literature favoured the use of iPads as a therapeutic tool
  • Staff also commented on how the devices saved staff time and money in purchasing, collecting and carrying physical resources. 

Weaknesses and limitations

  • There were issues with adverts popping up on the iPads as the free apps downloaded were funded by ads. 
  • The staff expertise and knowledge to upkeep the devices, download apps and copy apps over from one device to another lies heavily within the library service.
  • Apps have to be recommended by staff and downloaded to the device by Library Services before they can be viewed and tested with service users. 

Recommendations 
A number of recommended actions were created from the therapy iPad pilot;

  1. Library Services will look into paying for popular apps on iPads to avoid adverts popping up. 
  2. The library will consider the future of the iPads (given that they have a short life expectancy) and will come up with a plan to replace iPads in the future.
  3. The library will conduct a case study highlighting the benefits of using iPads as a therapeutic tool.

Benefits of collaborative working  

Collaborative working made the therapy iPad project a success. Without the library’s intervention, the OT Department lacked the technological skills to set up the iPads and download the apps. It would also have been difficult for OT staff to find the time to manage the project alongside their clinical duties. Conversely, without the support from the OT Department, the library would have struggled to identify which apps would be required on the iPads and may not have considered all of the practicalities of patient needs. Furthermore, the library needed the feedback and recommendations from staff who used the iPads with service users in order to improve the service for all staff and put recommendations in place. Working directly with a clinical team also enabled the library to promote the new service amongst staff groups who do not usually use the library, such as Activity Co-Ordinators and Health Care Assistants. 

In the future, library staff would like to establish the impact the iPads have had on patient well-being. To make the direct link, a number of case studies would need to be carried out over a prolonged period of time on a one-to-one basis to test the impact on service users. This investigation will form another collaborative project with the OT department.  

Library services working in collaboration with the OT Department has shown how valuable partnership working can be amongst departments. The success of the project has encouraged the library to seek out other collaborative endeavours in the future with other clinical and non-clinical departments. 

#AMillionDecisions

On Monday 30 January, CILIP and Health Education England will officially launch our joint campaign 'A Million Decisions' . The campaign will highlight the responsibility under the Health and Social Care Act 2012 to ensure the best use of available evidence within the healthcare sector, and the multiple beneficial outcomes when healthcare teams work closely with their library and knowledge services to inform decisions across the service. 

Update Magazine

This article was originally published in CILIP Update Magazine, November 2016.

There are lots of ways for CILIP members to access the full range of articles published in Update, including

Non-CILIP members can subscribe to the digital version of the magazine or join CILIP to get access to the full range of benefits.


January 18, 2017

ARLG London and South East visit to the London Library

 We are delighted to invite you to the following free visit:

The visit will include  a tour of the premises and a short talk about the history of the London Library and its collections.  Note refreshments will not be provided, but we can adjourn to a nearby cafe afterwards!

The London Library was founded in 1841 by author, historian and biographer, Thomas Carlyle. Today, the collections, dating from the 16th century onward,  comprise over 1 million titles and periodicals in over 50 languages. The Library moved to the current site in St James Square in 1845. A list of Library members over the past 175 years reads like a who's who of the literary and philanthropic establishment.

Please note that the Victorian stack areas we will be visiting include high-level  metal mesh flooring and stairs. Flat shoes should be worn!

Number of places: 15

 

Please contact Mary Fisk m.fisk@soas.ac.uk by 3rd March to book a place

 

Meeting Place: outside the Library Nearest tube: Piccadilly Circus.

Further details plus how to get there: http://www.londonlibrary.co.uk/about-us

Thu, 9th Mar 2017 -
2:30pm to 4:30pm

The London Library

14 St James Square
SW1Y 4LG London
Free Event: 


January 17, 2017

Library Innovation Conference 2017 - Call for speakers

ILI - the Library Innovation Conference - seeks speakers for this year's event, taking place in London on 17 - 18 October.

Full details available at: internet-librarian.com/2017/CallForSpeakers.aspx

ILI's 2017 theme - Super-Powered Libraries: innovation, influence, impact, speaks directly to the work you are implementing in your information environment right now, so consider yourself a guru and submit a presentation idea today.

Topics might include (but are not limited to)

  • The post-factual world: how are you fighting fake information? 
  • Tech trends: the tech you're using to create new services, reach audiences and deliver real impact
  • Content initiatives: how you're being creative with content, collections and catalogues 
  • Developing audiences: how you're finding new audiences, loyalty, and collaborating with users and providers
  • Back from the brink: how your library or service recovered from disaster or overcame the odds
  • Information in society: what you're doing to develop digital skills, and promote information, data and collections
  • Service and space redesign: how you've overhauled physical and virtual design
  • Search and research tips: your top tips for global colleagues
  • The changing role of information professionals: your take on our future

Submissions deadline is 14 April 2017 but the programme is filling up, so submit right away at: 
internet-librarian.com/2017/CallForSpeakers.aspx


 


January 16, 2017

Library & Information History Group Tour: Birmingham and Midland Institute

Beginning with a short history of the Birmingham & Midland Institute, including its merger with the famous Birmingham Library (founded in 1779), Dr Connie Wan will lead a tour of the building and its collections.

The tour will last around 1 hour.

There is no charge for this event but please book your place by clicking 'Book now'.

 

Thu, 9th Mar 2017 -
2:30pm to 5:30pm
Jill Dye

Birmingham & Midland Institute

9 Margaret Street
B3 3BS Birmingham
Free Event: 


Networking myths and madness

We welcome back Darryl Howes for this evening workshop. Darryl helps professional practitioners to develop networking and career management strategies. He will talk about a new way to build effective relationships for professional career development and explain why ‘Work the room’, ‘Find your tribe’ and ‘Just be yourself’ is terrible advice for networkers.

Come along for a friendly and fun event. If you are allergic to traditional networking and want to find a better way to connect with people and advance your career, this is for you.

Book via the blue 'Book Now' button to the right.

NB this event is being run in conjuction with CILIP's Careers Day.

The session will cover:

  • The challenges of traditional networking practice
  • Preparation/practicing small talk
  • Starting conversations/first impressions
  • Communication: ‘It’s all about the bongs’
  • Following up: The do’s and don’ts
  • Informational meetings and building advocacy
  • Q&A
Wed, 8th Mar 2017 -
6:00pm to 7:30pm
Free Event: 


January 15, 2017

Healthcare Library, Information and Knowledge Specialists Development Needs Survey

Your help is needed to ensure that the healthcare library and knowledge workforce develops at the same pace as the rapidly evolving NHS workforce.  This is a key part of Knowledge for Healthcare. Please take the time to fill in a short survey.  The survey will help you to identify your development needs, reflect on how you like to learn and review your personal development plan.  The survey will take about 20 minutes to complete and closes on Friday 20th January 2017.

 


European Commission: towards a European data economy

The European Commission is proposing new policies and legal solutions to support the EU's data economy, within the context of the Digital Single Market strategy presented in May 2015.

This initiative aims at removing restrictions to the free movement of data across member states and clarifying some legal aspects. Strong rules are also proposed, to protect personal data.

the proposal has the backing of the European Parliament and Member States and should help to make the Digital Single Market a reality in the near future. 

Read the full press release by the European Commission


January 13, 2017

New for 2017

Happy New Year Everyone!

Now we are into 2017, and we all have our new diaries and calendars, it might be a good time to flag up some interesting events coming up in the East.

 

CILIP East January social and AGM

Saturday 28th January 2017 - 3:00pm - Cambridge

I'm sure you're all looking forward to our AGM - it does include our January social after all!

Join us for a drink to banish the January blues and meet other CILIP members.

Your first drink is on us!

More information here: http://www.cilip.org.uk/east-england/events/cilip-east-january-social-agm

 

Introduction to CILIP Mentoring

Tuesday, 31st January 2017 - 9:30am to 4:30pm - Cambridge

A one day workshop provided on behalf of the CILIP East of England Member Network. Do come along and find out more about the mentoring scheme. 

More information here: http://www.cilip.org.uk/east-england/events/introduction-cilip-mentoring-0

 

TEF, REF and the Stern Review – What might they all mean for learning development and library staff?

22nd February 2017 - 13.00-16.00 - University of Bedfordshire (Luton campus).

Our friends at ARLG Eastern invite you to their annual AGM and accompanying talk by Dr Amanda French. Her talk is designed to be an open discussion session, so please come along and join in for a fascinating afternoon!

More information here: http://www.cilip.org.uk/academic-research-libraries-group/events/tef-ref-stern-review-what-might-they-all-mean-learning-development-library-staff

 


January 12, 2017

Library and Information History Group Valentines Walk:

Lonely hearts, wedding bells and illicit pleasures

This walk will carry you back through time to learn how the printing press often played a crucial role in the varying experiences of romance, love and relationships.Singletons and couples are invited to spend ninety minutes discovering how Londoners of the past might set about finding their match and hearing from the literature that recorded such journeys.

In the company of Alice Ford-Smith (Bernard Quaritch Ltd), Lonely Hearts, Wedding Bells and Illicit Pleasures will uncover tales across the relationship spectrum. From Bloomsbury to the streets around Covent Garden, you will hear accounts of loneliness, friendship, love, passion, scandal, jealousy and exploitation. Books are behind them all, accompanied by the occasional librarian and many a person of business.

*****

The walk’s meeting point will be the Wellcome Trust’s headquarters on Euston Road.  We will begin with viewing a display of related material from the Wellcome Library collections after which we will set out to explore the streets of London. The walk ends at approximately 7.30pm not far from Charing Cross. Please be ready for no breaks and the occasional saucy storyline!

Mon, 13th Feb 2017 - 6:00pm
Jill Dye

Gibbs Building, Wellcome Trust

215 Euston Road
NW1 2BE London
Free Event: 


Practical guidance for any librarian learning to deal with data

Rice & Southall The Data Librarian’s Handbook graphic

Facet Publishing have announced the release of The Data Librarian’s Handbook by Robin Rice and John Southall.

This new book, written by two data librarians with over 30 years’ experience, unpicks the everyday role of the data librarian and offers practical guidance on how to collect, curate and crunch data for economic, social and scientific purposes.

Interest in data has been growing in recent years. Support for this peculiar class of digital information – its use, preservation and curation, and how to support researchers’ production and consumption of it in ever greater volumes to create new knowledge, is needed more than ever. Many librarians and information professionals are finding their working life is pulling them toward data support or research data management but lack the skills required.

Covering everything from handling, managing and curating data; data literacy; research data management policies; data management plans; data repositories; confidential or sensitive data; open scholarship and open science, The Data Librarian’s Handbook is a must-read for all new entrants to the field, LIS students and working professionals. 

The authors said, “Our aim is to offer an insider’s view of data librarianship as it is today, with plenty of practical examples and advice. At times we link this to wider academic and research agendas and scholarly communication trends, while grounding these thoughts back in theeveryday work of data librarians and other information professionals”

Robin Rice is Data Librarian at EDINA and Data Library, an organisation providing data services for research and education based in Information Services at the University of Edinburgh.

John Southall is Data Librarian for the Bodleian Libraries at the University of Oxford. He is based in the Social Science Library and is subject consultant for Economics, Sociology and Social Policy & Intervention.

Ends

Press and review copies contact:

James Williams, Marketing Manager, Facet Publishing

Tel: +44 (0)20 7255 0597
Email: james.williams@facetpublishing.co.uk

Notes:

Link to the cover image:

https://www.booksonix.co.uk/facetpublishing/9781783300471.jpg

The Data Librarian's Handbook | Jan 2017 | 192pp | paperback: 9781783300471 | £54.95 | hardback: 9781783300983 | £89.95 | eBook: 9781783301836| £54.95

The book is published by Facet Publishing and is available from Bookpoint Ltd | Tel: +44 (0)1235 827702 | Fax: +44 (0)1235 827703 | Email: facet@bookpoint.co.uk | Web: www.facetpublishing.co.uk. | Mailing Address: Mail Order Dept, 39 Milton Park, Abingdon, Oxon OX14 4TD. It is available in North America from the American Library Association.


January 10, 2017

End of library and information apprenticeship framework delayed to allow creation of industry-led standards

Following active lobbying by CILIP, the Skills Funding Agency (SFA) has announced that the withdrawal of the library and information apprenticeship framework will be delayed until October 2017. Apprenticeship frameworks are used by employers and Further Education colleges in England to provide consistent national standards. All frameworks are being withdrawn and replaced by apprenticeship standards developed by employers and sector bodies.

Initially the SFA proposed that the framework for the library and information sector would be withdrawn in December 2016, which would have left apprentices, employers and colleges without clear guidance and standards. CILIP wrote to Apprenticeships and Skills Minister Robert Halfon MP explaining the likely impact of the proposals and lobbied Minister for Civil Society Rob Wilson MP, who actively intervened on behalf of the libraries sector.

Nick Poole CILIP Chief Executive said, “There are so many fantastic opportunities working in libraries and information management supporting communities, businesses and Government with their information needs. Having a successful apprenticeship scheme is critical to attract, retain and develop a broad range of talented people with the right attitude and skills. I am delighted that CILIP has helped to secure the interests of our sector. We’re grateful to Rob Wilson for taking up the issue in Government and to the Skills Funding Agency for allowing more time to develop industry-led standards, providing learners and employers with greater clarity and certainty.”

The library and information framework covers libraries, archives, records and information management services. Government advice says that learners who start a library and information apprenticeship between now and October 2017 will be unaffected by the changes.

As the UK’s library and information association, CILIP is responsible for developing the library and information workforce of the future. This includes working with employers and learning providers to open up new pathways into the profession. As part of this, CILIP will be seeking expressions of interest in working with us to develop standards and frameworks for apprenticeships in libraries, information and knowledge management.


January 09, 2017

Finding room for manoeuvre in Formula One

Williams Martini Racing collecting diagnostic data for analysing

Rob Mackinlay explores the challenges of managing data in the rapidly evolving environment of F1 motor racing, and talks to Graeme Hackland, IT director at Williams Martini Racing about how effective IM can give a small team a competitive edge.

ALL Formula One teams compete for the same goal and are pitted against the same competitors but the playing field is far from level. In 2016, the four biggest teams had budgets over twice that of Williams ­Martini Racing. Despite this, Williams generally maintains performance on a par with its richer peers.

Information management and information technology are now key areas in which Williams has been able to level the financial ­inequality. The structure of the Williams Group itself helps in this process. This includes both F1 and the Williams Advanced Engineering division which works with partners and clients from many sectors where F1 specialist knowledge can be applied.

Intellectual property

This side of the business adds an extra dimension to the capabilities of the F1 team. While it is important to protect intellectual property in F1, Graeme Hackland, IT director at Williams, says: ‘F1 data has a relatively short life, a couple of seasons and then no one else is really interested. But for Williams Advanced Engineering, a lot of the technology and intellectual property they are working with is very valuable so we needed to prove to our customers that we are protecting their information and we know where it is. The audit capability we have with our technical partner Dtex means we can tell what’s been printed, what’s been emailed, what’s been stored on any devices and whether someone is on our ­network or at the factory or if they are mobile. It’s important to our audit capability and to some of our key customers who want us to do those regular inspections.’

Protecting information

Last year Williams Advanced Engineering signed a £17m contract to design and manufacture a system for distributing power and data around the British Army’s next generation armoured fighting vehicle. Projects like this require a high level of security. The technology to achieve this is implemented group-wide so Williams’ ­Formula One division benefits as well. ‘It’s also key to F1’, Graeme says, ‘at a time like now when next year’s rules are so different the teams are going down different routes it’s really important that we all protect our information. In collaboration with our ­partner Dtex, we spend a fair amount of time looking at where our data is and ­getting alerts if there’s any misuse of data and dealing with it on the day it happens.’

These IP fears are not unfounded after a 2007 ‘spygate’ case involving McLaren and Ferrari. F1 is a small world and there is a movement between teams – Graeme came to Williams from Lotus in 2014 – and he says: ‘I’ve got to prove to the technical team that their data is safe and that if someone has left the team nothing has gone with them.’

IM on the track

Formula One cars can have 150-300 sensors collecting data. A number of secondary systems analyse this data or combine it with other data sources. For example, an app ­developed by one of Williams’ tech partners, Avanade, receives data from the trackside data warehouse integrating sensor, weather and other data feeds in real-time to isolate the impact of tyre status on performance.

Graeme said that the management of this car data had defined the sport for decades: ‘I think teams put huge effort into this area, ever since cars first became connected in the late 1970s.’ He says Williams ‘makes sure that each engineer has a specific specialisation at the track and they don’t need to see all the data. Only two performance engineers watch everything, but pretty much everyone else filters it down to what’s relevant for them.’

Williams Martini Racing engineer Jonathan Eddolls discussing data findings with driver Valtteri Bottas

 

Much of this is done with alerting tools that allow engineers to set baselines and watch specific parameters. He says ‘a lot of that is about making sure that the right piece of data gets to the right engineer at the right time.’

These, however, are becoming increasingly complex, hence increasingly involved technology partnerships. ‘We’ve deployed a new strategy system this year which is light years ahead of what we have been using at Williams before. You can usually do a pretty good job of your own cars’ data because you’ve got all of it. But it is incredibly complex especially when you start to add in competitor analysis.’

Timeshare

There are pressures between providing live data and data for future research and development. As a result, the car is set up differently to accommodate different data gathering processes ahead of a race. Graeme says: ‘On the Friday of a live weekend we capture a lot more data from a car than we do on a Saturday and a Sunday. That data feeds into the rest of the factory: so to the wind tunnel, to the vehicle science, the vehicle technology guys and into our drivers’ simulator. We use the Friday to capture R&D data and then Saturday is all about getting the car getting ready for qualifying for the race. Then you go racing on the Sunday.’

Similarly, reference to historic data is kept to a minimum on the day. Graeme says: ‘On the day itself we’ve got people back at the factory who will have done some work with historical data. That is in the lead-up to a race. A big part of a race engineer’s job is to be doing that analysis across multiple years in the weeks before a race. Often by the time they’ve got to the track they’ve got a pretty good idea of how they want to set the car up based on everything we’ve learned over the previous years. Then it’s all about learning from the data that’s been generated now.’

Technology and compromise

Graeme says in F1: ‘There’s lots of stuff that I’d love to play with and see whether it has an application but we’re resource constrained and time constrained so we’re more likely to come at it with technology that is already established.’

However, he adds: ‘If we just use established technology only then we’ll effectively be following the other F1 teams and some of them are bigger than us and have more people and it won’t give us a competitive advantage.’

The group structure enables Williams to compete with better funded rivals at the cutting edge of technology: ‘In F1, we come very much from the position “we have a problem how can we solve it” while Williams Advanced Engineering are looking for technologies that they can exploit – taking knowledge and know-how from F1 and applying it to all sorts of other interesting industries – as such they will be more proactive.’

Some of this advantage comes from the larger partnerships with the likes of BT, which links the UK factory to the track-side race team, and Avanade, who ‘drive how we move data around and how we improve workflows and how we improve our strategy systems at the track.’

But start-ups are also key players in the information arms race with other teams. Again these companies are usually accessed via Williams Advanced Engineering and Graeme says: ‘If we can get access to that kind of technology before its mainstream and before the other F1 teams are aware of it, we can get a competitive advantage. ‘Those are the ones we don’t put in the public domain… because right now the other teams aren’t aware of them. We’ll talk about the work we’re doing with BT and Avanade, but we don’t disclose the things we’re doing with other niche companies.’

New technology

While some advances remain under the radar, other mainstream information juggernauts are approaching. For example, Graeme sets 2020 as potential date for the arrival of effective 3D printers on the trackside. This capability is likely to disrupt existing information management systems because the timetable for working on the car changes dramatically. Graeme says: ‘In the past, when we’ve experimented with 3D printing, the parts just weren’t strong enough to put on an F1 car.’ But he added: ‘I’ve seen the first 3D printed bicycle in carbon so they’re getting to the point…where you can apply it in a motor racing environment. I think by 2020 we should be looking to have 3D printing manufacturing capabilities at the track so the designers can work up until the Thursday night before the race instead of a week or two-weeks before as we currently do.’

Other areas of interest in the mainstream like machine learning and artificial intelligence are filtering their way into F1.

Graeme says: ‘Where you have repetitive data we want to try and automate that especially on some of the real-time decision making that we’ve got at the track for F1. Some areas are obvious candidates, like the rulebook. When there’s an accident into the first corner they are likely to red flag it and I think a role that AI has in the future is to look at that. We currently rely on a couple of humans to do that but we think there’s a future for putting that into AI so it can learn from the decisions that the FIA has made in the past and predict what decisions they might make in the future.’

Graeme believes there is a lot of potential in this for F1 and the wider group: ‘Some of the areas, even for automation robotics around your help desk – when people call in looking for triage on help desk calls – a lot of it is repetitive so could we use a robot to filter those calls. If we could prove it in IT, we could expand it to faults that happen at the track with the car. We could have a robot answering that call and then at the point where you need human intervention it will learn from what the human did and the next time someone calls it’ll refine what it asks and keep refining that process. I think that will apply to an F1 context at the track with a car and car faults and parts that we are shipping out to the car.’

Rob Mackinlay (rob.mackinlay@cilip.org.uk) is a freelance reporter.

Update Magazine

This article was originally published in CILIP Update Magazine, November 2016.

There are lots of ways for CILIP members to access the full range of articles published in Update, including

Non-CILIP members can subscribe to the digital version of the magazine or join CILIP to get access to the full range of benefits.


New Carnegie & Kate Greenaway Medals Anniversary Blog Launched

Have you seen the new Carnegie and Kate Greenaway Medals Anniversary Blog? Authored by resident blogger Jake Hope presently the Chair Elect of the Youth Libraries Group, Jake will be reading and reviewing all of the past CILIP Carnegie Medal winning books during the anniversary year. In 2017 the CILIP Carnegie Medal reaches its 80th year and the CILIP Kate Greenaway Medal its 60th. Find out about all about the wonderful celebration events, resources and activities at http://www.carnegiegreenaway.org.uk//80-years.php and get involved!


Professional Registration Workshop

The Yorkshire & Humberside Member Network are running a Professional Registration workshop aimed at existing candidates or those considering undertaking the qualifications of Certification (ACLIP) or Chartership (MCLIP).

During the workshop attendees will explore the elements required to successfully compile their portfolio. Information will be provided regarding the Professional Knowledge and Skills Base (PKSB) and CILIP’s Virtual Learning Environment (VLE).

The workshop will further provide candidates with opportunities to pose questions and network with others.

Tea, coffee and cold drinks will be provided.

The workshop will take place at the Hunslet Campus of the Leeds College of Building. The campus is situated within a fifteen minutes’ walk of bus and rail services. There are also nearby public car parking facilities. However, there is no parking available on site except for blue badge holders. The building is fully accessible.

Further details regarding transport and access, and a programme will be sent out to attendees prior to the event.

The event is free, but booking in advance is essential as places are limited. To reserve a place on the course please contact Mark Naylor.

Mon, 20th Feb 2017 -
1:00pm to 4:30pm
Mark Naylor

Leeds College of Building (Hunslet Campus)

Cudbear Street (Off Crown Point Road)
LS10 1EF Leeds
Free Event: 


January 08, 2017

Your Social Media cheatsheet for 2017

Stay ahead of the many changes introduced by social media platforms with a handy cheatsheet for 2017 by NewsWhip, including a guide  to automatic captioning on Facebook videos to make your content more accessible. 

The vast majority of video views on Facebook are with the sound switched off. Therefore captions should be added to any video with someone speaking.                                                                                               

The problem is captions can be time consuming to add in the video edit. Now, Facebook has an automatic captioning tool that makes it really quick and easy. The other advantage is these captions automatically switch off if someone turns the sound on. You can find the guide at the attachment below.


New Year Social

London Member Network

You are warmly invited to our new year social on Wednesday 18th January from 6.00pm at The Brass Monkey, SW1V 1AU.

The event is open to anyone with an interest in library and information work. Drinks and light refreshments will be provided. This event is free but booking is essential for catering purposes. For further details and to book tickets please visit http://tinyurl.com/jjhpu2n

We look forward to seeing you there.

Wed, 18th Jan 2017 - 6:00pm
Amy Icke

The Brass Monkey

250 Vauxhall Bridge Road Pimlico
SW1V 1AU London

United Kingdom

Free Event: 


Updating the CILIP ILIG web pages

The CILIP ILIG web pages are being checked and updated - particularly links given within them. 

Some pages - particularly the publication pages - may be unavailable at times while these checks and updates are being carried out. 


January 06, 2017

Careers Day

CILIP's inaugural Careers Day is for all library and information professionals. 

Hear from employers from the major sectors  about the roles in their organisations

Work with experts in practical workshops to support you in your career planning and job searching

Talk to recruiters about the market and the jobs available

Network with other professionals 

Price (non-refundable) includes refreshments and lunch. £20 CILIP Members/£35 Non-members

Book via the blue 'Book Now' button to the right and you will be taken to the booking form.

(NB CILIP Londom Member Network are holding an evening Networking Event in conjunction with this. Tickets will be available shortly)

Employers' Forum

Practitioners from the Health, Academic, Government, Public and Commercial sectors will talk about their individual sectors, the type of jobs within it and the key skills & competences required. Ask the employers what they are looking for.

Practical workshops

Has it been a while since you were in the job market? Do you know where to look, how to sell yourself and how to deal with difficult interview questions? Work with experts to improve your skills and boost your confidence.

Meet the recruiter

Talk to the professional agencies to get practical advice on your career path.

Networking opportunities

Make connections with other people.

Wed, 8th Mar 2017 -
9:45am to 5:00pm
Member Services

Cost

  • £20 CILIP Members/£35.00 Non Members
Free Event: 


Professional Registration Workshop

This free event considers the importance of continuous professional development throughout your career. You will be introduced to professional registration, reflective writing and developing a portfolio.

It is aimed at those thinking about embarking on the Certification or Chartership or at the start of the process.

 

Book via the blue 'Book Now' button to the right.

  • Improved understanding of how to progress towards the relevant qualification and what you will gain by doing so
  • Awareness of the Regulations and assessment criteria
  • An understanding of what constitutes a portfolio and why CILIP requires this for submission for its qualifications
  • Ideas about how to construct a portfolio and the types of evidence that can be included in it
  • An enhanced understanding of the benefits of Continuing Professional Development
  • Awareness of the support networks and information available to help candidates
  • Confidence to progress towards gaining a CILIP qualification successfully

 

 

Tue, 14th Feb 2017 - 1:30pm
Free Event: 


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